Screenshots

Screenshots

Our Team HRMS Software includes a powerful automated screenshot capture feature that helps managers monitor employee work progress with clarity and accuracy. Whether your team works from home, in the office, or across time zones, screenshots provide a visual timeline of how work is being done without disrupting productivity.

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What is Screenshot Monitoring?

Screenshot capture is an essential tool in modern workforce management. It takes snapshots of an employee’s screen during active work hours at set intervals. These images provide managers with visibility into task engagement, application usage, and potential distractions all while ensuring data privacy and ethical usage.

Screenshot Monitoring
Flexible Screenshot Frequency Control

Flexible Screenshot Frequency Control

With Team, you have full control over how frequently employee screens are captured. Whether you need a high-level overview or detailed visual logs, our system adapts to your workflow and compliance needs.

  • Avoid over-monitoring with customizable rates
  • Balance transparency with employee trust
  • Capture enough context without disrupting workflows
  • Meet internal and external compliance requirements

Screenshot Modes for All Cases

Comprehensive Screenshot Tracking Even When Workflows Vary

Our platform is built to capture employee screen activity in every possible scenario whether the user is actively working, idle, or offline. With smart screenshot modes, you get a complete and transparent view of daily work patterns.

Active Screenshot Captured

When the system detects activity (keyboard or mouse movement), it automatically captures a live screenshot at the configured interval. This provides visual context on what the employee is working on be it documents, tools, or apps.

  • Monitoring productivity
  • Reviewing tasks and timelines
  • Providing visual proof for time logs
active screenshot captured
No Activity Found

No Activity Found

If there’s no keyboard or mouse interaction during the set interval, the system flags it as idle and records the session accordingly. In this case, “No Activity Found” is displayed instead of a screenshot, making it clear that the user was inactive at that time.

  • Identifying idle time
  • Avoiding false productivity logs
  • Supporting fair and accurate reporting

No Screenshot Available

There are times when a screenshot might not be captured due to privacy settings, offline status, or custom rules (like break hours or device disconnection). In such cases, we show a “No Screenshot Available” message with a time and reason label.

  • Respecting user privacy and break policies
  • Accounting for offline or disconnected sessions
  • Displaying system transparency
No Screenshot Available

Why These Modes Matter

By showing clear visual statuses for every work condition, Team HRMS ensures

  • Fair monitoring without assumptions
  • Compliance with privacy and legal standards
  • A more accurate and transparent performance record
  • Easy filtering and reporting in activity logs
Key Benefits of Screenshot Capture

Key Benefits of Screenshot Capture

  • Increase Accountability

    Get real-time insights into task execution. Screenshots act as visual proof that work is progressing as expected, especially for client-driven or time-sensitive projects.

  • Enhance Productivity

    Identify patterns of focus and distraction. Use visual data to optimize workflows and support employees who need guidance.

  • Improve Remote Work Oversight

    For distributed teams, screenshots provide an added layer of clarity, helping leaders stay informed and connected.

  • Boost Trust & Transparency

    Screenshots promote a fair and transparent environment where expectations are clear, and performance is visible

  • Support Performance Reviews

    Use visual records to validate time logs, support feedback sessions, or justify client billing.

shield

Privacy and Compliance First

We understand the importance of data protection and employee trust. That’s why screenshot frequency, visibility, and storage access can be fully customized. Employees are notified about screen captures, and all data is encrypted and stored securely in compliance with organizational policies.

Discover Features

Utilities

feature Utilities
  • Notes
  • More then in it

Business

feature Business
  • Clients
  • More then in it

Reports

feature Reports
  • Employee
  • Project
  • Task

Attendance

feature Attendance
  • Regularization
  • Attendance Register
  • Attendance
  • Shift Schedule
  • Shift Schedule Assignment

Payroll

feature Payroll
  • Employee Salary
  • Pay Slip
  • Salary Config
  • Tax Declaration
  • Leave Encashment
  • TDS
  • Salary Register
  • Settings

Preferences

feature Preferences
  • Layout
  • Notification

Overview

feature overview
  • Activity Strength
  • Attendance
  • Shift Schedule
  • Recent Activity

Dashboard

feature dashboard
  • Resources
  • Leave Encashment
  • Reminders
  • Projects
  • Upcoming events

Leave Management

feature Leave
  • Leave Request
  • Credit Leave Request
  • Leave Approval
  • Credit Leave Approval
  • Settings

Task Management

feature Task Management
  • Projects
  • Tasks
  • Drafts
  • Productivity
  • Resources

Organization Management

feature Organization Management
  • Employees
  • Leave Balance
  • Resignation
  • Holidays
  • Productivity
  • Company Document
  • Close Organization
  • Settings

Alerts

feature Alerts
  • Published
  • Announcements
  • Schedule
  • Notification

Utilities

feature Utilities
  • Notes
  • More then in it

Business

feature Business
  • Clients
  • More then in it

Reports

feature Reports
  • Employee
  • Project
  • Task

Attendance

feature Attendance
  • Regularization
  • Attendance Register
  • Attendance
  • Shift Schedule
  • Shift Schedule Assignment

Payroll

feature Payroll
  • Employee Salary
  • Pay Slip
  • Salary Config
  • Tax Declaration
  • Leave Encashment
  • TDS
  • Salary Register
  • Settings

Preferences

feature Preferences
  • Layout
  • Notification

Overview

feature overview
  • Activity Strength
  • Attendance
  • Shift Schedule
  • Recent Activity

Dashboard

feature dashboard
  • Resources
  • Leave Encashment
  • Reminders
  • Projects
  • Upcoming events

Leave Management

feature Leave
  • Leave Request
  • Credit Leave Request
  • Leave Approval
  • Credit Leave Approval
  • Settings

Task Management

feature Task Management
  • Projects
  • Tasks
  • Drafts
  • Productivity
  • Resources

Organization Management

feature Organization Management
  • Employees
  • Leave Balance
  • Resignation
  • Holidays
  • Productivity
  • Company Document
  • Close Organization
  • Settings

Alerts

feature Alerts
  • Published
  • Announcements
  • Schedule
  • Notification

FAQ's

The screenshot feature allows users to capture and attach images of their screen directly within tasks or projects. This visual documentation enhances communication, helps clarify tasks, and provides a record of work progress.

Users can take screenshots manually or set up the software to capture screenshots automatically at regular intervals. These images are then attached to the relevant tasks or projects, where they can be reviewed by team members or project managers.

  • Visual Documentation: Capture progress, issues, or feedback visually to enhance communication.
  • Accountability: Keep a record of work done, which can be reviewed by supervisors or team members.
  • Efficiency: Quickly share visual context without needing lengthy explanations.

Yes, all screenshots captured by the software are securely stored within the project management system. They are only accessible to authorized users and are protected by encryption to ensure privacy.
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